Introduction Emails

Warm Introduction Email Template

Warm introductions leverage existing context - a past interaction, shared experience, or content engagement. This template helps you reference that warmth while still being professional and direct.

Subject Line Options

Following up from {{context}}

Great meeting you at {{event}}

Loved your post on {{topic}}

Fellow {{community}} member here

{{sharedExperience}} - wanted to connect

Email Template

Hi {{firstName}},

{{Reference the warm context - e.g., "I really enjoyed your talk at [event] last week" or "Your article on [topic] resonated with me, especially the point about [specific detail]"}}

It got me thinking about how we might be able to help {{company}} with {{relevant challenge}}.

We work with {{similar companies/titles}} to {{specific outcome}}, and {{brief proof point}}.

Given your focus on {{their priority based on context}}, I thought it might be worth a quick conversation.

Would you have 15 minutes this week or next?

Best,
{{yourName}}

P.S. {{Optional: reference another piece of their content or work}}

Replace items in {{brackets}} with your specific information.

Why This Template Works

References specific shared context for immediate rapport
Shows genuine engagement with their work
Connects the context to a relevant business challenge
Asks for specific, low-commitment time

Best Practices

-Reference the context early and specifically
-Mention a detail that proves you actually engaged
-Connect the context to your value proposition naturally
-Keep the request proportional to the relationship warmth

When to Use

After meeting someone at an event
When commenting on their content or social posts
Shared community, alumni network, or group membership
Any prior interaction you can reference

When NOT to Use

Pure cold outreach with no context
When the shared context is too old or weak
If referencing the context feels forced

Recommended Tools

Email Verification

Verify contact before outreach

Cold Email Assessment

Refine your warm intro

Deliverability Test

Test inbox placement

Ready to Send?

Before using this template, verify your email list and test your deliverability to maximize inbox placement.