Why a Master Inbox?
With 10+ domains sending cold email, you don't want to check 20+ inboxes. Forward everything to one place.
The Setup
Forward to your main business email:
All cold email domains → Your main inbox
This means:
- One place to check for replies
- No logging into multiple accounts
- Faster response time
- Better organization
How We Handle This
During setup, we configure:
- All sending mailboxes forward replies to your designated email
- Hot leads are flagged and sent immediately
- Negative responses are filtered
- Out-of-office messages are suppressed
You receive only the replies that matter.
Reply Threading
When you respond from your main email, the conversation continues naturally:
``
Original: cold-domain@coldsite.com → prospect@company.com
Reply: prospect@company.com → cold-domain@coldsite.com (forwarded to you)
Your response: you@maincompany.com → prospect@company.com
``
The prospect sees your real business email going forward.
Filtering Tips
Set up email filters in your master inbox:
| Filter | Action |
|---|---|
| From: *@coldsite1.com | Label: Cold Email Replies |
| Subject contains: "Out of office" | Skip inbox |
| From: noreply@* | Archive |
Common Issues
Problem: Replies going to spam
Solution: Whitelist your cold email domain forwards
Problem: Too many notifications
Solution: Consolidate into single label, check periodically
Problem: Can't find specific replies
Solution: Search by prospect's email or company
Best Practices
- Check frequently - Speed matters for positive replies
- Respond from main email - Not the cold email account
- Archive promptly - Keep master inbox clean
- Use labels - Organize by status (Hot, Pending, Closed)
Our Notification System
Beyond forwarding, we provide:
- Email alerts for positive replies
- SMS notifications (optional)
- Dashboard with all replies
- One-click to view conversation
Key Takeaway
Centralize all cold email replies to your main inbox. Let forwarding and filtering bring leads to you. Respond quickly from your real business email.